Girl Scouts in the Heart of Pennsylvania

Online Property Reservations

Reserve Property Now through E-Council

Online Property Reservations Instructions

• Select "Properties"
• Enter the date range you are interested in
• Select usage type (Day=no overnight, Overnight=1 overnight, Weekend=Both Friday & Saturday overnight)
• Select at least one unit (you can check units individually, check all units, or check all units at a specific property)
• Click on check availability (a calendar will appear showing what is available)
• Click on the date and property or unit you are interested in to reserve it
• You will be prompted for your information to request a site
• For the "Notes" section: TYPE YOUR ARRIVAL AND DEPARTURE TIMES AND ANY OTHER IMPORTANT INFORMATION
• For the "Certifications Turned In" section: please enter the name of the certificate holder
• The "Dates Turned In" section is for office use (training dates for these individuals will be turned in with your Troop Trip Application)
• The "Equipment Requested" and the "Items for Approval Turned In" sections are for office use only
• In the "Fees" section, select Council (GSHPA members) or "Non-Council"  (Outside non-profit groups) from the drop-down menu  under unit fees
• Security deposits are required at time of registration - you  may also opt to pay in full
• Click "Submit" and you will be prompted for your credit card information
• Enter the security deposit amount or total fee amount in the "Deposit Due" box (DO NOT TYPE A DOLLAR SIGN ($) IN "DEPOSIT DUE" BOX OR WE WILL BE UNABLE TO PROCESS YOUR REQUEST)

After submitting your information, you will get a message thanking you for your reservation request. Your credit card will be charged at this time. After your request has been processed by GSHPA, you will receive a separate confirmation as soon as your reservation is approved. In the event the property you requested is unavailable, we will contact you to schedule another date or issue a refund.

• After you receive your confirmation, submit a Troop/Group Trip Application
• If you plan to swim, boat, canoe, use challenge course or do archery, you must submit a Facilitated Program/Equipment Rental Form: PDF | Editable Word Doc (Usage fees apply - click here to see usage fees)
• Balance must be paid before your arrival date
• If keys are not returned within two (2) weeks after departure date, you will be charged a $25.00 replacement fee
• Additional charges may apply for damaged property
• Fees are non refundable unless cancellation is received four (4) weeks in advance (if a refund is due, a $10.00 processing charge will apply)
• Leaders must complete a Troop/Group Travel Roster and submit to Council prior to arrival date
• Leaders are required to adhere to Safety-Wise standards, GSHPA guidelines, and volunteer policies

If you choose not to register online, please use the following forms:

• Council Site Reservation (GSHPA Members)
• Council Site Reservation (Outside Groups)